Setting up MFA is a quick and easy way to drastically improve security for your Microsoft account by ensuring that you, and only you are able to sign into your account, even if someone else is able to get a hold of your credentials.


TABLE OF CONTENTS

Getting the Microsoft Authenticator App on your Phone.

  • Navigate to the App Store or Google Play on your phone and download and install the free Microsoft Authenticator app, as seen below:

    

Phone View


  • Upon opening the app for the first time, you will see the windows below that you can click past. Do NOT sign in on the third screen, instead click 'Skip' in the top right corner.

    

Phone View


  • You are now ready to to link your Microsoft Authenticator app with your work account.


Linking Microsoft Authenticator App with your Work Account

  • In your browser of choice, navigate to www.office.com and upon signing in, you will see a pop up indicating that you are about to start the MFA set up: 

    

Browser View


  • After clicking 'Next' on the screen above, you should now see a screen with a QR code. 
  • You will now need to open up the Microsoft Authenticator app on your phone and you should see one of the 2 screens below:

    

Phone View


  • Regardless of which of the two screens you see above, you can now click the PLUS sign in the top right corner to add an account.

    


  • After clicking 'Work or school account' followed by 'Scan QR code', your camera should open up allowing you to scan the QR code that was generated in the browser:

 


Browser View


  • After scanning the QR code, click 'next' and you should see a screen similar to the one below, but with a different set of numbers, that you will need to enter into the Microsoft Authenticator app on your phone.



  • At this point, a pop up in the Microsoft Authenticator app will appear asking you to enter the generated number and confirm that it is actually you.


Phone View


  • After entering the number that was generated for you, you will see the confirmation below indicating you're on track.

    

Browser View


  • The last few steps are to add your phone number as part of the set up process and enter the code that is texted to you.
  • It should be noted that the addition of the number is require for the set up but WILL NOT be used to send codes aside from the one time during set up


  • After entering your phone number, you will be texted a code which you will enter in the empty box and hit 'Next' through the remaining windows to finish set up.


YOU'RE DONE!



What using MFA will look like to you

  • When signing in to any Microsoft products using your company email, an additional screen will appear with a code that you will need to put into your Microsoft Authenticator app before you are able to sign in.
  • This will only need to be done after a password change, or when signing into a new device for the first time, after which you'll have the option to 'trust the device' for 60 days, allowing you to sign in and out of the device as needed for that period without having to verify with a code.


If you run into any issues during the set up process, or would prefer to be assisted with the set up, please reach out to itsupport@cadorath.com.