Outlook rules can be a usefully way to help organize your incoming emails. Although rules can be set up to do a variety of things and be customized for your specific needs, this guide will just be for a basic rule to move emails from a specific email address in your inbox to a folder.


1. Open Rules

  • Open Outlook on the Web.
  • Click on the Options Gear in the top right corner.
  • Select Rules under the Mail tab.
  • Select Add New Rule

2. Create a New Rule

  • When you click Add New Rule, you will be given various options to select to customize your rules.
  • Name your rule, so you are able to identify it and know what it does
  • Set rule conditions. 
    • These are the conditions that must be met for the rule to take effect on an email. 
    • For this example, the condition set for this rule is that the From field is from ao.test@cadorath.com
  • Set rule Action.
    • This is the action that will be taken once the condition of the rule is met
    • For this example, when the conditions are met, the email will be Moved to the folder ao.test


3. Finish the Rule

  • Give the rule a name.
  • Choose whether to apply the rule to emails already in your inbox.
  • Make sure Run rule now is checked if you want it to run automatically, but if you want the rule to run manually, only when you select it too, make sure to leave Run rule now unchecked.
  • Click Finish.

4. Running Rules Manually

  • To run a rule manually, go back to the Rules section in outlook on the Web and make sure the rule is turned off so it doesn't run automatically.
  • Any time you wish to run a Turned off rule manually, navigate to it and click the run rule now button.